![]() Of course, this only works if you can determine your own schedule. ![]() Then I head back to my protective bubble and start working on another 30 minute or 1 hour time block. Then I return back to reality, check to see if a fire erupted while I was in my “bubble.” I’ll look for any “urgent” e-mails or check back with my colleagues. Messages go to voice mail, e-mails accumulate in the inbox, and I hide away from my colleagues until I can get a full hour in. In terms of scheduling, I create time blocks of 30 minutes to 1 hour, put up a “do not disturb” sign (put the iPhone and iPad to airplane mode) and try to burn through the tasks on my index card. When I’m done with those urgent tasks with due dates, I’ll go back to OmniFocus and then select three available tasks. I close OmniFocus and work exclusively off of that index card. ![]() Then I draw a line under the last overdue task and write the second title “ Due Today.” I write down any tasks that are due today or in the next 3-4 days. I write the title “ Overdue.” Then I write down all the overdue tasks that appear in the Forecast perspective. I whip out a small index card and write the words “Today” at the top. In Bus圜al, I just create an appointment and block it out as unavailable. I use OmniFocus more as a bucket list to grab tasks from. Hope this gives some insights to get you started. I mention the two other tools because you have already explored outside OF and seem receptive to the notion that your answer will likely be in that direction. I have a reference posting on this forum to my application of a personal Kanban board in Curio, which has also in its own right become as important or more important to my workflow management as is OF. The step here was taken through a paradigm called Personal Kanban (look up the group on Linked In). ![]() I now depend on them as much if not more than OF. I don’t like its dependence on AdobeAir and somewhat clunky almost Java-limited UI. In essence, it started me off of time-based management and on to goal-based management. Added to this was the manner in which it shows overall progress by shading the spokes proportionately to the relative number off tasks completed. The eye opener was the visual way that it helped to structure projects and their tasks as ever-widening spokes around a central wheel. I had some success with it at a point in time nearly equivalent to yours. In any case, you ask about suggestions for other ways to plan projects. An example is believing that, in order to accomplish the Set up New Machine Project, you have to you have to plan it all out in relation to everything else first. A second problem is that you are getting too lost in the forest for looking at the leaves. An example is trying to plan in one hour to finish thoroughly reading and understanding an instructions manual for a new, complicated machine you buy as part of the project Set up New Machine. One is that you are trying to plan tasks that are unstructured in time too much based on fitting to time schedules. I can see two possible problems that could be causing your headaches. If there is any app, idea, system, you have in mind I would appreciate sharing. I’d used it in the past as a super simple version of OmniPlan. It has conditional formatting, so I can see what will or will not work. As much as it’s a lot of work, if I do changes, it updates itself, because of formulas. I got back to the roots, where I started originally and I started creating a spreadsheet. Not single tasks which will take an hour or 2.Īt that moment I’m desperate. I love it to track projects and see the progress, but it’s mostly for bigger projects, something which takes days, weeks or months. So I decided to try OmniPlan, to manage personal stuff. There is Forecast, but even if you add duration, it doesn’t include that on the Calendar Event timeline. However, as much as it’s great to do what we love it for, it’s impossible to see things visually. ![]() Next, I came back just to OF2 trying to knock out tasks, making plan. efficiently rescheduling tasks, or even dropping some, to meet the most important deadlinesīefore I was using iCal, it helped me to visually see everything, however that was a lot of time… In combination with OF2, switching windows back and forth, just didn’t do.efficiently scheduling - not spending hours on figuring out “what to do”.Recently I decided to do some changes, my current system doesn’t work for me. ![]()
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